Tag: Document Scanning

October 25, 2011

Archival Services and Document Scanning Go Hand in Hand

Archival Services allows you to easily and effectively store and retrieve documents for your operation. Archival services and Document scanning are services provided to help organizations go paperless and generate a system where you can store huge amounts of information and at the same time create a scheme to locate and view the information very quickly. In cases where you need to build a backup of microfilm from your documents or images, Archival services will has enable the generation of 16mm microfilm or 35mm microfilm.

It is essential to understand your ultimate goal and the purpose of archival services if you are planning on using this service. We can update you on all you need to know about archival services and it won’t cost you a cent. If you don’t know the best solution for your organization, you may miss out on great opportunities that are available for you. More importantly, archival services can save you time and money if done correctly. But if the best solution is not applied, archival services could may turn out to be inefficient in the long run.

Once archival services is determine to be the best course of action, understanding the difference between different reduction and microfilm capabilities is only the beginning. A good retrieval system is the one that offers an efficient mechanism for years to come. Archival services should include a reliable back up of the data and a scalable system for the production environment. With the ideal archival services, you should be protected from damage or loss of data.

September 30, 2011

Scanning Company Turns Ducument System To Digital

Is your document system costing you money? Document storage and filing systems could be costing you in more ways that one. The benchmark has changed, and what used to be efficient just a few years ago may benefit from a scanning company evaluation. Our scanning company is capable to leading the way towards a paperless environment that is more efficient. Some larger companies are already bypassing paper altogether and generating digital information so they may not require a scanning company.

Most office business are not digital friendly and already have many boxes of files with paper documents. There is a cost for storing all these document, whether you store them in a professional location or in your garage, there is a cost. Also, the cost to maintain and the file and refiling system can be very costly. Our scanning company can run an evaluation to demo this cost. Also, our scanning company can demo a real digital system to perform a comparison for you. When we set your private document system, it will be customized for your own use with your own requirements.

Here is how it can work. A representative from our scanning company will ask you some questions to get familiar with your current system and how it works. We then take some sample documents and create digital images. We the use the your input to develop a digital retrieval system that best fits your needs. The representative from our scanning company will then install a demo in your computer and where you can see the final product in action.

September 26, 2011

Turn Office Paperless With Records Scanning

Ever need to search large piles of documents? Records scanning can change that. Records scanning transfers documents to digital for computer use. Records scanning is fast and economical and will save many hours of tedious work in a regular work environment. There is no real need to keep boxes of paper around the office. I addition to taking up too much space, when you need to find a file, you probably would prefer not to have to search through them. Records scanning can definitely help make this dream come true.

Offices that can take advantage of records scanning include medical offices, lawyers, hospitals, schools, and any other office that generates application or work orders on paper. Records scanning is ideal for reducing or eliminating the paper system and convert paper to a paperless work area. Many professional offices are generating digital files but many others are not there yet. But records scanning can bring you to the same level by converting the paper you now have to a digital storage and retrieving system.

Records scanning in South Florida is made possible with our local services. We perform records scanning in our offices and we pick up and deliver to you location. We can install a storage and retrieval system in your own computer or in a special system where we upload your files. This is a very simple process that is available to anyone who has or is generating paper files. Records scanning can be performed on old files and also on new files to keep the system up to date.

December 6, 2010

Document Conversion Project Free Testing

At Generation Imaging, we are doing all we can to help our customers deal with their document conversion projects. As part of our efforts, we have established a free no obligation testing process

March 24, 2010

Microfilm Scanning Bureau

Generation Imaging is a scanning bureau that uses the right kind of digital microfilm scanner to convert your microfilm, microfiche, aperture cards, and Kodak slides. Generation Imaging’s staff has decades of experience with using different types of digital microfilm scanners from various scanner manufacturers, like Sunrise, NextScan, Wicks & Wilson, Canon, Minolta, E Image Data, and others.

Generation Imaging is able to keep your microfilm scanning price down because of their low overhead. G.I. is an ideal partner for other scanning bureaus who wish to outsource microfilm scanning projects.

Why would other scanning bureaus that have scanning equipment outsource to Generation Imaging? There are quite a few reasons:

1) Scanning Costs- Depending on the volume, time-frame, and labor costs of your microfilm scanning project, it is very possible that G.I.’s scanning costs may actually be lower. Some scanning bureaus don’t have a smooth microfilm scanning production set up and it can really be a hassle sometimes.

2) Scanning equipment- not all digital microfilm scanners are created equal- some name brands are better than others, some scanners have additional modules, higher resolutions, more imaging filters, and faster image output rates. At the most basic level, some scanning bureaus don’t have a microfilm scanner, microfiche scanner, aperture card scanner, or Kodak slide scanner.

3) Work Overflow– there are some microfilm scanning projects that are so big, that a scanning bureau needs to either buy a new digital scanner or partner up with another scanning bureau. Some scanning bureaus can be hit with a bunch of smaller projects that need to be outsourced as well.

4) Film Scanning service– at Generation Imaging, co-founders Damian Hospital and Dan Gandul are trustworthy, efficient, productive, technically orientated, and practice outstanding customer service.

5) Corporate pricing– some scanning bureaus get handcuffed by their corporate office when it comes to giving low prices for an internal microfilm conversion. Subcontracting the film scanning service to G.I. is an excellent alternative.

6) Microfilm government RFP bids- in addition to offering low microfilm, microfiche, and aperture card scanning prices so scanning bureaus can be in a better position to win government RFPs, G.I. also provides other micrographic services, such as microfilming, archive writing, Florida document scanning, microfilm duplication, paper blowback printing, and more.