August 2, 2017
Ocala County has inked a deal to hire a scanning company to convert school records to digital image. The district will spend $212,500 the first year to hire a company to scan in 997 boxes employee files and 1,251 boxes of current student files. These boxes have around 4.5 million documents. The district will pay $206,600 for computer hardware for online storage, $10,658 for pickup, delivery and shredding, and an annual system maintenance cost of $45,350. The district will also spend $135,674 to scan in 22,500 microfiche and 500 more boxes of student records in Year Two. This second year cost will be $185,024.
Without knowing the details of the school records and requirements, these prices seem like a large corporation won this bid. Such corporations have a large overhead, pay tens of thousands on insurance, and are well-connected. If you work for a school or school district and are looking for a microfiche or paper scanning price quote, feel free to contact Generation Imaging for a more realistic pricing structure, i.e. a much lower cost and simpler solutions.
Generation Imaging has converted numerous records from various schools around America, and references are available upon request. From microfiche to microfilm to documents, your school records- whether they be student, employee, building, or financial records- will be taken care of by Generation Imaging.