Discounted Microfilm Scanning, Microfiche Scanning, Aperture Card Scanning, and Imaging Services

Tag: document conversion

Turn Office Paperless With Records Scanning

Ever need to search large piles of documents? Records scanning can change that. Records scanning transfers documents to digital for computer use. Records scanning is fast and economical and will save many hours of tedious work in a regular work environment. There is no real need to keep boxes of paper around the office. I addition to taking up too much space, when you need to find a file, you probably would prefer not to have to search through them. Records scanning can definitely help make this dream come true.

Offices that can take advantage of records scanning include medical offices, lawyers, hospitals, schools, and any other office that generates application or work orders on paper. Records scanning is ideal for reducing or eliminating the paper system and convert paper to a paperless work area. Many professional offices are generating digital files but many others are not there yet. But records scanning can bring you to the same level by converting the paper you now have to a digital storage and retrieving system.

Records scanning in South Florida is made possible with our local services. We perform records scanning in our offices and we pick up and deliver to you location. We can install a storage and retrieval system in your own computer or in a special system where we upload your files. This is a very simple process that is available to anyone who has or is generating paper files. Records scanning can be performed on old files and also on new files to keep the system up to date.

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Document Conversion Project Free Testing

At Generation Imaging, we are doing all we can to help our customers deal with their document conversion projects. As part of our efforts, we have established a free no obligation testing process

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How to Scan Genealogical Records

Converting genealogical microfiche to PDF– it is easier now that in the past to find information about your ancestors. You can locate organizations that collect and provide genealogical information for you to research. However historical records are not always easy to get to. Many historical records and vital records like birth certificates, marriage certificates, death certificate, and divorce records, are stored in a non digital format. Contact us for all your needs in converting your genealogical records from their original format to an up-to-date digital format, such as PDF, TIFF, or JPEG.

Most of us like to have more information about our ancestry and to know more about our own history. Building a family tree used to be limited to the information passes down from older relatives. Many people have spend countless number of hours gathering information to build their own family tree. But many times these information was very limited in-spite of their efforts. Companies that offer genealogical records to individuals that are looking for family history are looking for ways to provide more information for you. At Generation Imaging, we are experts at converting all types of microfiche records to digital format. In addition, we can perform OCR and create searchable PDF files. The advantage of a searchable PDF is that you can type a name into the computer, and the system will locate the name on the image for you. At Generation Imaging, we can help automate your genealogical microfiche records system by providing records scanning from your existing hard copy format. Genealogical research institution are becoming increasingly automated.

Contacting us for your microfilm or document conversion needs is easy. Generation Imaging is equipped to quickly and efficiently convert your genealogical records for you. Vital records often require special handling and care to preserve the integrity of old documents. We use the best equipment for the job. Our experience converting different types of microfiche such as 16mm microfiche, 35mm microfiche, step-and-repeat microfiche, microfiche jackets, COM fiche, old microfiche, and rewritable fiche is unmatched.

If you have millions of vital records that need to be digitized, or if you just a few microfiche cards, we can help you decide the best way to digitize the images, and we can provide you with the best options for you historical records.

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How To Preserve Document Quality During Document Scanning

Document quality preservation during a document conversion process is a critical aspect of a document conversion project. There are many factors that affect the resulting quality of documents and document scanning projects when undergoing a digitizing process.

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CPA Document Scanning

CPA offices of all sizes can benefit from a paperless work flow office. Many large and some medium size CPA offices have adopted some type of imaging process, but many have not. This is more apparent for the medium to small size offices.

So why have the larger firms gone paperless and not the smaller ones?

The benefits are many for all firms.  From a cleaner, more organized process, to cost savings and better service, Document Scanning solutions should be an easy decision for all. Yet many firms stay with traditional systems that they simply fill comfortable with.

The answer may lie in how comfortable people do get with their current system as well as the reluctance in trying something new.

It is safe to assume that everyone can understand the benefits of Document scanning but to help make the transition,  it may require an expert in Document Scanning,  Document Solutions, Document Scanning Equipment and Office software and equipment networking. A professional with all these skills can set all the required components, including all the essential software, scanners and printers. Equally important, a Document Scanning professional should also provide the necessary training to assure that everyone in the firm is capable of performing all the necessary functions of their job.

It does not stop here.  A professional Document Scanning service provider needs to be available for support even after the system has been completely set up and is working well.   A fear that is shared by many CPA firms is that help may not come quick enough when needed.

There are generally three main parts to a Document Conversion system. The first one is often the Back File Conversion of existing customer files.  This process is usually perform by the Document Scanning firm using highly efficient equipment.

The second stage of the Document Conversion Process involves setting up all the required Hardware and Document Handling Software.  The Document Scanning Provider needs to consider the CPA Firm’s requirements and needs when considering the proper Document scanning Solution for the client.  For example, some firms will need to be equipped with their own Document Scanning Equipment to scan incoming documents on an as-need basis. Other firms will prefer that the Document Scanning professional continue to provide the Document Scanning services on an on-going basis.  In this case, the firm may not need to invest in scanning equipment.  Other significant considerations is the Document Handling software required.  Some CPA firms may make this decision based on personal or organizational preference.

The third stage involves the ongoing service and support.  At times, a CPA firm makes the decision to go paperless base on the assurance that a professional Document Scanning firm will guarantee  this ongoing support after the initial document conversion.

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