New Economy; New Rules: Discounted Microfilm Scanning, Microfiche Scanning, Aperture Card Scanning, and Imaging Services

Tag: Converting School Records to PDF

School Records Scanning (Microfiche and Paper)

Ocala County has inked a deal to hire a scanning company to convert school records to digital image. The district will spend $212,500 the first year to hire a company to scan in 997 boxes employee files and 1,251 boxes of current student files. These boxes have around 4.5 million documents. The district will pay $206,600 for computer hardware for online storage, $10,658 for pickup, delivery and shredding, and an annual system maintenance cost of $45,350. The district will also spend $135,674 to scan in 22,500 microfiche and 500 more boxes of student records in Year Two. This second year cost will be $185,024.

Without knowing the details of the school records and requirements, these prices seem like a large corporation won this bid. Such corporations have a large overhead, pay tens of thousands on insurance, and are well-connected. If you work for a school or school district and are looking for a microfiche or paper scanning price quote, feel free to contact Generation Imaging for a more realistic pricing structure, i.e. a much lower cost and simpler solutions.

Generation Imaging has converted numerous records from various schools around America, and references are available upon request. From microfiche to microfilm to documents, your school records- whether they be student, employee, building, or financial records- will be taken care of by Generation Imaging.

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Converting School Records to PDF

Scanning School Records is Our Speciality

convert college records

Generation Imaging is your one-stop provider for converting school records, including permanent record cards. We have helped numerous schools and school districts by scanning their records to PDF, JPEG, or TIFF.  The benefits are threefold: 1) disaster recovery; 2) space; and 3) instant retrieval.

Most schools keep their student records and personnel records  under lock and key, however they have no backup or contingency plan for a disaster. Sending the permanent records to Generation can solve that problem. Digitizing the records will allow the school to have electronic copies which can be loaded unto multiple computers, server, CD, or DVD.

 

There’s no question that an older school, college, or university can easily run out of room, especially with paper records. Even microfilmed school records cost space. However, converting records to digital eliminates the need to dedicate rooms for storage.

The third major benefit of converting school records to digital images is instant retrieval: no more hunting and searching through draws or using microfilm viewers. With digital school records, the images can be named by student, teacher, SSN, policy number, or other field. Once the school has the converted records, the files can be e-mailed and printed easily.

School, universities, and colleges have different methods of storing their permanent record cards. The media could be paper documents, manila envelopes, microfiche, or microfilm.

Although the end result is the same, the actual processes to convert documents to image, microfiche to image, or microfiche to image various and use different scanners. CONTACT US

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