New Economy; New Rules: Discounted Microfilm Scanning, Microfiche Scanning, Aperture Card Scanning, and Imaging Services

Category: Microfiche Scanning

School Records Scanning (Microfiche and Paper)

Ocala County has inked a deal to hire a scanning company to convert school records to digital image. The district will spend $212,500 the first year to hire a company to scan in 997 boxes employee files and 1,251 boxes of current student files. These boxes have around 4.5 million documents. The district will pay $206,600 for computer hardware for online storage, $10,658 for pickup, delivery and shredding, and an annual system maintenance cost of $45,350. The district will also spend $135,674 to scan in 22,500 microfiche and 500 more boxes of student records in Year Two. This second year cost will be $185,024.

Without knowing the details of the school records and requirements, these prices seem like a large corporation won this bid. Such corporations have a large overhead, pay tens of thousands on insurance, and are well-connected. If you work for a school or school district and are looking for a microfiche or paper scanning price quote, feel free to contact Generation Imaging for a more realistic pricing structure, i.e. a much lower cost and simpler solutions.

Generation Imaging has converted numerous records from various schools around America, and references are available upon request. From microfiche to microfilm to documents, your school records- whether they be student, employee, building, or financial records- will be taken care of by Generation Imaging.

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Converting School Records to PDF

Scanning School Records is Our Speciality

convert college records

Generation Imaging is your one-stop provider for converting school records, including permanent record cards. We have helped numerous schools and school districts by scanning their records to PDF, JPEG, or TIFF.  The benefits are threefold: 1) disaster recovery; 2) space; and 3) instant retrieval.

Most schools keep their student records and personnel records  under lock and key, however they have no backup or contingency plan for a disaster. Sending the permanent records to Generation can solve that problem. Digitizing the records will allow the school to have electronic copies which can be loaded unto multiple computers, server, CD, or DVD.

 

There’s no question that an older school, college, or university can easily run out of room, especially with paper records. Even microfilmed school records cost space. However, converting records to digital eliminates the need to dedicate rooms for storage.

The third major benefit of converting school records to digital images is instant retrieval: no more hunting and searching through draws or using microfilm viewers. With digital school records, the images can be named by student, teacher, SSN, policy number, or other field. Once the school has the converted records, the files can be e-mailed and printed easily.

School, universities, and colleges have different methods of storing their permanent record cards. The media could be paper documents, manila envelopes, microfiche, or microfilm.

Although the end result is the same, the actual processes to convert documents to image, microfiche to image, or microfiche to image various and use different scanners. CONTACT US

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2012 Microfilm Scanning Update

Microfilm scanning has been transferring microfilm documents to digital images for many years and chances are that we have all benefited from the benefits in one way or another. After all, microfilm scanning has been used to convert microfilms from libraries, banks, hospitals and many other common organizations.

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A Microfiche Machine Instead of Microfiche Viewer

The difference between a microfiche viewer and a microfiche machine that scans microfiche cards is in the resulting file. A microfiche viewer lets you view an image by projecting the information on a screen. If you want to view a second image, you move the microfiche to a different position. This type of microfiche machine is totally manual and can not store any information for later use. A microfiche machine that scans has many advantages. These microfiche machines are called microfiche scanners. This microfiche machine is designed to create a digital file of the images. When a microfiche machine creates a pdf or jpeg image, you can store the resulting image on a computer for viewing and for later use.

Microfiche Machines That Really Work

A Microfiche machine is very expensive and I don’t recommend you go buy a microfiche scanner for scanning a few microfiche cards. Instead, you can contact a company that has a microfiche machine for scanning microfiche cards, and have them convert your microfiche. Companies that have a microfiche machine can make whatever type file you like from your microfiche. Since they already have a microfiche machine, they can charge you a very low microfiche scanning cost to convert your microfiche. This is the most economical method to convert your microfiche cards.

It is recommended that you find the right company with a microfiche machine but also with reputation  and integrity. The microfiche machine should be high quality and the operators need to be experts. You can read more about this services in related article or you can give us a call.

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Reselling Microfiche Scanning Services

Reselling microfiche scanning services is an excellent way for your company, organization, or you to have access to a stream of revenue without investing in equipment, labor, office space, training, or liabilities. For example, let us say you work for a litigation company and one of your clients- in addition to needing documents converted to PDF- also has a collection of microfiche containing payroll records. Let us also assume that the set of fiche contains 1,000 cards.

microfiche scanning

It doesn’t make sense to perform the microfiche scanning on your own for the following reasons:

  1. Cost. Why buy a new microfiche scanner for $65,000 to digitize something worth around $4,000?
  2. Inferior scanners. There are scanners that are cheap (like $10,000) but what type of quality would you expect from low level camera technology?
  3. Labor, training, workflow. Do you really want to incur money up front costs to  expand your company just to handle 1000 COM fiche?

Anyway, after you spend some time investigating all of these options and have meetings about the feasibility of your company doing the microfiche scanning, you will realize that it is more efficient to outsource the microfiche scanning.

Since Generation Imaging is a wholesale service bureau you will get a below market conversion price, which will give you room to add on to the price to your end client, i.e. reselling the microfiche scanning service. After all you are the one responsible for taking care of your end client, you are taking the risk, and you will be the one servicing the end client.

Generation Imaging can be your silent partner for reselling microfiche scanning services, or if you totally don’t want to get involved you could simply have us go direct and we’ll give you a commission- it’s your choice. CONTACT US

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