New Economy; New Rules: Discounted Microfilm Scanning, Microfiche Scanning, Aperture Card Scanning, and Imaging Services

Author: GenerationImaging

Microfilm Scanning Quality

When performing a microfilm scan, there are many issues that need to be considered to assure that the resulting quality is the best possible scan.

To start, you need to determine how much information you want to capture from the film.  At first,  this may seem to many like a dumb question, thinking that the more the better.  In many instances that is the case, but there is a limit to this benefit and at one point there is a cost to pay that counteracts some of the benefit.

The two question to answer before starting the microfilm conversion process with respect to ultimate quality are Film Scan Resolution and File Type.

The film scan resolution is often refer to as DPI or “dots per inch”.  The DPI is important because it determines the size of the dots or points that make up an image. If you look at a one inch by one inch square of an image and zoom in on it so that you could see the dots that make an image, you would be able to see rows of dots that change color.  A resolution of 100 would have 100 dots going across the one inch.  A 300 DPI image would have 300 dots in this same row. To fit more dots in the same distance, they would have to be smaller and more compact.  More dots means that the image would have better chances of been higher quality.

More dots also means that there is more information.  More information also means that the image is bigger in terms of file size.  This is the down side to a higher DPI.  End users are sometimes affected by this issue for a couple of reasons. One is the hard drive space that will be needed to store the images. If the project is large, the difference in drive space may be significant. The second issue has to do with the end users system and  its ability to handle the images quickly. The larger the files are, the more information the system needs to process.  If going with larger DPI, the end user needs to make sure that the operating system, the processor in the computer, the network, and all other components, are ready to deal with the larger images and can achieve the desired results.

In addition to the DPI scan resolution, determining the file type is also important.  There are various image types, including gray scale, j-peg, tiff, and others, and some various compression types withing these selections. Grey scale images offer the possibility of generating very high quality images with lots of details but it is usually much higher in file size.

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CPA Document Scanning

CPA offices of all sizes can benefit from a paperless work flow office. Many large and some medium size CPA offices have adopted some type of imaging process, but many have not. This is more apparent for the medium to small size offices.

So why have the larger firms gone paperless and not the smaller ones?

The benefits are many for all firms.  From a cleaner, more organized process, to cost savings and better service, Document Scanning solutions should be an easy decision for all. Yet many firms stay with traditional systems that they simply fill comfortable with.

The answer may lie in how comfortable people do get with their current system as well as the reluctance in trying something new.

It is safe to assume that everyone can understand the benefits of Document scanning but to help make the transition,  it may require an expert in Document Scanning,  Document Solutions, Document Scanning Equipment and Office software and equipment networking. A professional with all these skills can set all the required components, including all the essential software, scanners and printers. Equally important, a Document Scanning professional should also provide the necessary training to assure that everyone in the firm is capable of performing all the necessary functions of their job.

It does not stop here.  A professional Document Scanning service provider needs to be available for support even after the system has been completely set up and is working well.   A fear that is shared by many CPA firms is that help may not come quick enough when needed.

There are generally three main parts to a Document Conversion system. The first one is often the Back File Conversion of existing customer files.  This process is usually perform by the Document Scanning firm using highly efficient equipment.

The second stage of the Document Conversion Process involves setting up all the required Hardware and Document Handling Software.  The Document Scanning Provider needs to consider the CPA Firm’s requirements and needs when considering the proper Document scanning Solution for the client.  For example, some firms will need to be equipped with their own Document Scanning Equipment to scan incoming documents on an as-need basis. Other firms will prefer that the Document Scanning professional continue to provide the Document Scanning services on an on-going basis.  In this case, the firm may not need to invest in scanning equipment.  Other significant considerations is the Document Handling software required.  Some CPA firms may make this decision based on personal or organizational preference.

The third stage involves the ongoing service and support.  At times, a CPA firm makes the decision to go paperless base on the assurance that a professional Document Scanning firm will guarantee  this ongoing support after the initial document conversion. CONTACT US

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Document Scanning Florida

ITEM: Converting paper files to electronic images saves you and your organization money in the long term.

Converting documents to CD, DVD, or your network for easy access and retrieval has the following benefits – reduced costs, streamlined operations and less stress.  Having documents on mobile media or an intranet or internet provides disaster recovery as well.

Generation Imaging recommends paper backfile conversions and go-forward document conversion. Generation Imaging has assisted psychiatrist  offices, accounting offices, and mortgage titles and deeds offices in document scanning.  Generation Imaging takes a great pride and responsibility in helping fellow small businesses.

ITEM: Generation Imaging also provides out-of-state document backfile conversions.
If you have a private office or if your organization needs paper scanning, you can send the documents via certified carrier to Generation Imaging for digital conversion. The staff at Generation Imaging has ran numerous paper scanning jobs from around the United States using this safe method.

ITEM: Mobile document scanning?

If you prefer that the document conversion be handled at your office in South Florida, Generation Imaging’s mobile solution will go to you.

ITEM: How much do document scanning and paper conversions cost?
Generation Imaging offers extremely competitive pricing due to a deep understanding of today’s economy.  No matter what your requirements, Generation Imaging can make it happen.

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Microfiche scanning

The first thing that comes to mind to people who hear the term “microfiche” is libraries, but the reality is that many organizations use microfiche as a filing system, like insurance companies, medical offices, or governments. Yes, it’s true there are many organizations and private individuals that handle microfiche on a daily basis to access their information.

This has been a common practice for many years, but microfiche scanning technologies has been changing this dynamic. Whether you have 16mm jacketed microfiche, 35mm microfiche in jackets, COM fiche, step-and-repeat microfiche, or other types of microfiche that store your documents, you are probably thinking there has to be a better way to access the records.

Organizations around the world have taken advantage of microfiche scanning technology and have converted microfiche to digital images. The advantages are obvious when you think of it: eliminates storage cost, allows instant retrieval of information, has the ability to transfer data anywhere, and saves labor. The bottom line is that digitizing microfiche to PDF, TIFF, JPEG, or any digital image format has made it easy for such organizations to make this microfiche conversion decision.

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Microfilm scanning from Generation Imaging

Hi, and welcome to Generation Imaging’s microfilm scanning blog. We hope to provide educational resources for microfilm scanning, microfilm scanners, roll film conversion processing, archiving microfilm, microfilm RFP bids, and much more.

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Converting microfilm to digital image is a niche industry- but, as they say, it’s a living. For the people that manage and operate Generation Imaging- it is a FUN living, have been in the microfilm digitizing industry since the early 1990’s, and know every little detail about microfilm.

So../what is microfilm and why is microfilm important? Microfilm is generally measured 16mm or 35mm across, and are hopefully stored in reel spools or 3M or Kodak cartridges. I say hopefully because sometimes we have seen unspooled roll film, which needs to be reeled. Microfilm is used for archiving, research purposes, and some organizations use microfilm to look up insurance records, school records, medical records, or government records. Microfilm are created by reducing paper documents into image frames with a specialized microfilm camera.

The process of microfilm scanning converts microfilm to digital images, like  TIFFs, PDFs, JPEGS, or other file formats- and the images can be black-and-white (bi-tonal) or grayscale. The benefits of converting microfilm to PDF or other format are obvious- no more manually searching old microfilm in a microfilm viewer. You can also make an unlimited number of digital copies, have the images indexed, uploaded to systems or the Internet, modify them, print them out, and you eliminate the need to waste valuable space storing microfilm.

A microfilm scanning company should have the experience and technical know-how to transfer microfilm to TIFF. In the new economy, a microfilm scanning company should also have the best price- to be competitive microfilm scanning companies have been reducing the cost of microfilm to encourage and stimulate the economy. CONTACT US

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