New Economy; New Rules: Discounted Microfilm Scanning, Microfiche Scanning, Aperture Card Scanning, and Imaging Services

Author: GenerationImaging

Coronavirus Update

COVID-19 update

Generation Imaging is able to work through the COVID-19 crisis cautiously. We are committed to scanning your microfilm and microfiche projects. In this new world of working from home, it is even more important that you have us digitize your roll film or fiche so you can access the digital images from your home. CONTACT US

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Who Needs Microfilm Scanning? (Digitizing Roll Film)

Is Microfilm Still Used Today? What Is Microfilm Scanning?

roll film

It may surprise you that in the 21st century, organizations still use microfilm (also called roll film). There are a couple of reasons why microfilm is still relevant in this modern age of digitization.

Government Mandates

Many state, county, or federal government agencies demand that documents be archived on microfilm reels. It is easy to see why this is true. We have heard too many nightmare scenarios about digitized images and documents being lost due to accident. Indeed, it is a given that analogue media is “solid” and gives the impression that it could be accessed in the future easier than having the appropriate computer hardware and software to view specific file formats.

However, proponents of this philosophy ignore the inconvenient truths that microfilm actually degrades. If not stored in particular proper conditions, all microfilm could become brittle, start “melting”, smell like vinegar, fade, or become impossible to spool. Therefore, it makes perfect sense to scan your microfilm before it becomes unusable (and non-compliant with law).

It’s Always Been Done That Way

It’s possible an organization has been archiving or using their documents a certain way, dating back to the 1970s or beyond. Because things have always been done like this- and perhaps the fear of microfilm scanning costs- there could be a fear of change.

The counter argument to that is simple: having a company like Generation Imaging scanning roll film to tiff, pdf, or jpeg will save your organization time, space, and probably costs. Microfilm can become costly to store and difficult to manage and sort through. Digitizing your roll film makes your office more efficient. Indexed documents can be searched for and accessed in seconds instead of searching through hundreds of feet of roll film.

Please contact Generation Imaging today if you have:

Building Department microfilm
Police Department microfilm
Zoning and Planning microfilm
Environmental Protection microfilm
Public Works microfilm
Legal Department microfilm
Department of Health microfilm
Vital Records microfilm
Highway Department
Fire Department microfilm
Town Clerk microfilm
Student records microfilm
Social Services microfilm

and more… CONTACT US

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Generation Imaging’s Microfilm Scanning Services

Generation Imaging is your one-stop microfilm scanning service company which can convert all types of roll film. Here is a list of the different types of roll film scanning services we offer:

16mm Microfilm Scanning

The most common type of 16mm rolls have around 1800-2400 images contained on a spool of film. However, some reels contain duplex images, are on thin film, or have odd images. Some rare ones even wrap around in a serpentine order (duo roll film). With that said, a 16mm roll of film could contain anywhere from a handful to 20,000 images (sometimes front and back, other times very small checks, receipts, or index cards to have such a large number.)

35mm Microfilm Scanning

35mm reels contain wider images- usually drawings, blueprints, charts, newspapers, and maps, but also journals, registers, Official Recorder (County) records. They usually have around 350-600 frames on them, however they could also fit 1000-1200 images at times.

Other Microfilm Digitization Services

Generation Imaging offers standard shipping services (USPS, UPS, or Fed-Ex) and secure packing methods for your microfilm. Before the microfilm is digitized, we will check the microfilm status and determine if the film has any abnormalities like microfilm vinegar syndrome.

We can name rolls by their labels and roll match to databases if you have one. Additional services include indexing at the image level, OCR to create searchable PDFs, creating a spreadsheet or text file, cropping, rotating, and deskewing.┬áDon’t worry about negative or positive polarities: we invert from negative to positive.

File formats include PDF, PDF/A, JPEG, TIFF, and other types.

Please contact us for a free estimate with no pushy sales tactics or selling your personal info. All work is performed in the United States of America. CONTACT US

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Microfilm Scanning for County Recorders

clerk microfilm

clerk microfilmYour county clerk serves an important role in the public sector, which can be taken for granted. Your local county clerk issues motor vehicle titles, registrations, marriage licenses, liquor licenses, and ensure elections are conducted according to law. The county clerk records the Board of County Commissioners’ public meetings. These documents could be stored the following formats: microfilm, microfiche, aperture cards, books, or paper documents.

The Electronic Recording Fund is a restricted fund financed by at least half of all document surcharge fees to a special account, which is maintained by the your state’s Secretary of State’s office. The unremitted portion of these fees is used to subsidize the cost of technology for electronic recording.

Clerks can get software which allows users to search for and print records. Users are charged a daily or monthly subscription fee. This revenue helps pay the contract and supports the the scanning, indexing and importing of past records.

If you work at the county clerk’s office, please contact us if you have a desire to digitize your microfilm, microfiche, aperture cards, or documents to import into a system to better engage the public. CONTACT US

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Microfilm Saves History

microfilm scanning

History is defined as “the study of past events, particularly in human affairs” or “a continuous, typically chronological, record of important or public events or of a particular trend or institution”. Even the definition of “oral history”, which is defined as “the collection and study of historical information using sound recordings of interviews with people having personal knowledge of past events” points to storing the information on media.

Without a way of writing, typing, or recording writing, video, audio, and art, the last thing we have is passing stories down from generation to generation, but if you’ve ever played the telephone game you know that messages get messed up. Of course, no one would want to pass down detailed financial information, detailed law, scientific data, etc. anyway, so the bottom line is that human history only exists due to saving and maintaining The Record.

The United States of America is notorious for keeping vital records and having a paper trail for everything when it comes to you and the government. If you come from the Philippines, for example, you know how hard it is to get your birth certificate. Heck, you may not even have a lease to furnish for your house.

Therefore, without The Record, history is erased- its people, events, and facts. Without the archive, there is no history and there is a sense of nihilism. In 1870 American newspaper mills switched to wood pulp, which decay rapidly. In the 1920s, the Kodak proposed that microfilm was the solution, which allowed an entire newspaper to be contained on a small roll of 35mm microfilm. Eventually libraries were transferred to microfiche and microfilm while the originals were destroyed.

Now thanks to microfilm scanning and microfiche conversion, the documents are digital and can be printed, e-mailed, saved in the cloud, local PCs, discs, and servers.

microfilm scanning CONTACT US

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