New Economy; New Rules: Discounted Microfilm Scanning, Microfiche Scanning, Aperture Card Scanning, and Imaging Services

Author: GenerationImaging

School Records Scanning (Microfiche and Paper)

Ocala County has inked a deal to hire a scanning company to convert school records to digital image. The district will spend $212,500 the first year to hire a company to scan in 997 boxes employee files and 1,251 boxes of current student files. These boxes have around 4.5 million documents. The district will pay $206,600 for computer hardware for online storage, $10,658 for pickup, delivery and shredding, and an annual system maintenance cost of $45,350. The district will also spend $135,674 to scan in 22,500 microfiche and 500 more boxes of student records in Year Two. This second year cost will be $185,024.

Without knowing the details of the school records and requirements, these prices seem like a large corporation won this bid. Such corporations have a large overhead, pay tens of thousands on insurance, and are well-connected. If you work for a school or school district and are looking for a microfiche or paper scanning price quote, feel free to contact Generation Imaging for a more realistic pricing structure, i.e. a much lower cost and simpler solutions.

Generation Imaging has converted numerous records from various schools around America, and references are available upon request. From microfiche to microfilm to documents, your school records- whether they be student, employee, building, or financial records- will be taken care of by Generation Imaging.

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Florida Microfilm Scanning Service

florida microfilm scanning

Generation Imaging, a Broward County microfilm scanning company located in Davie, Florida, can handle projects from all around the world. However, local federal, state, county, city, or town governments should be aware that we can handle their projects with ease. Individuals in the following areas should also know that Generation Imaging is their local microfilm scanning service bureau:

Broward County Microfilm Scanning
City of Sunrise
Coconut Creek
Cooper City
Coral Springs
Dania
Davie
Deerfield Beach
Fort Lauderdale
Hallandale
Hollywood
Inverrary
Lauderdale Lakes
Lauderdale-by-the-Sea
Lauderhill
Lighthouse Point
Margate
Miramar
North Lauderdale
North Ridge Annex
Oakland Park
Parkland
Pembroke Park
Pembroke Pines
Plantation
Pompano Beach
Port Everglades
South Florida
Sunrise
Tamarac
West Hollywood
Weston
Westside Branch
Wilton Manors
Dade County Microfilm Scannning
Aventura
Bal Harbour
Bay Harbor Islands
Brickell
Carl Fisher
Carol City
Coconut Grove
Coral Gables
Flamingo Lodge
Florida City
Goulds
Hialeah
Hialeah Gardens
Homestead
Kendall
Key Biscayne
Ludlam
Medley
Miami
Miami Beach
Miami Gardens
Miami Lakes
Miami Shores
Miami Springs
Normandy
North Bay Village
North Miami
North Miami Beach
Ojus
Olympia Heights
Opa Locka
Perrine
Pinecrest
Princeton
Quail Heights
Seybold
Snapper Creek
South Miami
Sunny Isles Beach
Sunset
Surfside
Sweetwater
Trail Annex
Uleta

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Florida Microfilm Scanning

Things have been extremely busy here at Generation Imaging these last two years- so busy that we haven’t been able to write many articles here. We are currently expanding due to the sheet volume of projects, and that is a good thing for potential clients because it means we have more scanners and more professionals to serve your microfilm scanning needs.

microfilm scanning

Generation Imaging has been Florida’s fastest growing microfilm scanning service bureau this decade. Our team is comprised of technicians who could handle the hardest type of microfilm. In fact we currently are converting many eclectic Florida microfilm scanning projects, such as:

16mm cartridges: These rolls are contained in a hard plastic. We utilize a special adapter to digitize this microfilm to digital images. Some companies are incapable of loading these rolls. These cartridges also contain 16mm reels with thick hard plastic, but we were able to actually convert this type whereas other companies would be forced to create out-of-focus images. A major reason why Generation Imaging is able to overcome such challenges is due to our expertise and enthusiasm to solve potential problems. Generation Imaging has a “never give up” attitude.

16mm/35mm combo microfiche: A potential nightmare for amateurs, Generation Imaging is currently converting combo microfiche. These infamous microfiche cards have both 35mm and 16mm strips on them. It may seem impossible, but we are able to convert them and keep the original order and group.

Aperture cards: Generation Imaging has doubled aperture card capacity this year due to demand. We are currently digitizing aperture cards with different sizes, odd Hollerith code structure, and variable quality. The quality has been outstanding.

In addition to those projects, Generation Imaging handles the “standard” projects with ease, and continues to service clients- new and old- who have “small jobs”, such as a batch of microfiche or a handful of rolls.

Although we are located in Broward County, Florida our in-house projects are from all over Florida, the United States, and other countries as well (we just finished some UK work).

We are sure you will be satisfied with our image quality and customer service and provide free microfilm scanning quotes. We know how hard it is to trust a microfilm scanning provider. We’ve heard the stories about companies working out of their basement and closing up after a few months, individual internet marketing gurus working on commission luring you in and then turning you over to someone else, and even established scanning companies not being able to meet deadlines because they aren’t organized. We assure you that if you give us a chance you will be satisfied. We are real microfilm scanning wholesalers with no subcontracting or sending film abroad. CONTACT US

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Sending Your Microfilm or Microfiche Projects Overseas? Read This First!

The Reality of Outsourcing Microfilm Scanning (U.S. Domestic vs Overseas)

Guest Article by Tony Simon

sending microfilm overseas

There is a huge misconception about outsourcing microfilm scanning work overseas to China, India, and other Asian countries: mainly that it is cheaper to send microfilm and microfiche work abroad than to get that work completed in the U.S. or Canada.  Let’s look at some reasons why this is a misconception, and a great alternative.

Reason #1: Shipping Costs

If you are sending boxes and boxes of heavy microfilm or microfiche, you can bet that the shipping costs alone will eat away at the savings you get using a company that scans microfilm overseas.

Reason #2: Quality

As the old saying goes, you get what you pay for.  When you are sending microfilm conversion work to a company far, far away, the risk is higher that the quality of the work will not be up to your standards.  If this is a problem, you will be arguing with a person on the other side of the plan to rescan your images.

Reason #3: Your Microfilm is Half a World Away

Do you really want your precious microfilm copy of your documents sent on a boat or a plane to some far off place?  Sure, you can duplicate the images and send the dupes to be scanned.  However, duplicate copies of microfilm or microfiche are lower quality than originals.  Is that what you want: unreadable digital images that force you to go back to the original microfilm?

The solution: Generation Imaging

With Generation Imaging, you can ship original microfilm and microfiche with confidence that the images will be scanned and stored within the United States, in a secure location. Even if you send duplicates, the expert scanner operators at Generation Imaging will use their years of experience to give you the best image quality possible.

When it comes to shipping, the cost will be less expensive to send your microfilm scanning project to Generation Imaging if you are anywhere in North America or the Caribbean.

Quality control is a top priority at Generation Imaging.  With our state-of-the-art NextScan machines and software, we are able to insure that your microfilm and microfiche conversion project will be clean and complete.  If you do encounter problems or have any questions, our service representatives are ready to assist you and resolve any issues as quickly as possible.  Plus, with Generation Imaging residing in Florida, you have the knowledge that you could personally visit the production facility with relative ease: no 20 hour flights around the globe and crazy jet lag!

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Is Your Microfilm or Microfiche Reader Printer Broken?

The Problem of Obsolete Technology

Many organizations have been contacting Generation Imaging recently about replacing, fixing, or finding an alternative solution to their broken microfiche or microfilm reader printers. There is a level of panic because without a microfilm or microfiche reader, the organizations are unable to service clients or perform their daily tasks.

microfiche reader

Microfilm reader printers have been great machines for many decades, and have helped many government agencies, libraries, researchers, and businesses, however in the 21st century they are archaic because new technology has taken their place.

Panic Attack

However there is a sense of urgency now because many of the original companies no longer support, maintain, or have the parts to fix these old reader printers. Or, of they do, the cost is too high. This is the main reason why organizations are having major issues and are reconsidering their current methods of using reader printers.

What Are Some Common Reader Printers?

Microfilm and microfiche reader printers are designed to view and print microforms. They have self-contained print engines that use dry toner and plain copy paper while others send the data to output on laser printers.

Popular microfilm or microfiche reader printers are made by Canon, Alos, Micro-Image,  or Minolta.

What Are Microfiche or Microfilm Readers Used For?

Organizations use microfiche or microfilm reader printers to find account numbers or documents which are currently stored on microform. A person must first find the microform, which may or may not be organized by a policy number or alphabetically, walk over to the reader printer, fast forward the roll film (or place the microfiche on the glass platen) and find the specific documents. Frames can be saved individually (one at a time) as a digital image, and be printed, faxed, or emailed.

Many insurance companies, government agencies, schools, financial institutions, and other organizations must deal with requests for records on a daily basis. Others just occasionally have a need to provide this service but must comply with these requests in a timely manner. It can be awfully embarrassing if these “pulls” are not satisfied, and in some cases there may be legal ramifications.

The Alternative to Microfilm Readers

Microfilm scanning (or microfiche scanning, the generic term is microform scanning) bypasses this entire reader printer method. An organization’s entire collection can be converted to digital image all in one shot. It it is much faster for Generation Imaging to scan an entire roll film collection in a short period of time and to give every image on every roll (or microfiche). The entire collection can be indexed or named by the specific fields and data needed to pull up an account.

Price of Microfilm Printer vs Microfilm Scanning Cost

The low cost of a microfilm conversion or microfiche scanning project may surprise you- well, at least the price from Generation Imaging (we can’t vouch for other microfilm scanning companies). Feel free to contact a Generation Imaging representative by phone, email, or office to request a free scanning conversion quote.

Then it’s time to calculate the cost of getting a new reader printer ($3200-$6000), fixing it,getting a used reader printer with no warranty, buying into a maintenance plan, and the current cost and time it takes employees to perform the task of pulling requested accounts.

Is It Time to Change Your Workflow?

Now even if your calculations show that the cost is around the same, you must consider “going forward” would you rather continue to deal with a machine prone to breaking down with the inconvenience of having someone manually look for an image, or have a fully digital and searchable collection that allows the request to be instantly made available?

What is Generation Imaging?

Generation Imaging is a microfilm scanning service bureau located in South Florida. Unlike some other microfilm scanning companies, G.I. Partners (Generation Imaging) does not subcontract projects to any other scanning company or use any overseas indexing service.

Generation Imaging was founded by Damian Hospital and Dan Gandul. Both men have decades of microform experience, and have worked together on all kinds of media, software, scanners, and have written numerous technical information, manuals, guides, bids, and standard operating procedures.

How to Contact Generation Imaging

Damian Hospital or Dan Gandul can be contacted directly via phone, email, or scheduled office appointment. All of the contact information is on this website. Most clients or potential clients use email to make initial contact, but any method is OK. Dan and Damian will work with you to get the necessary information to perform your scanning project.

Generation Imaging will not bait and switch your scanning quote. There are no setup fees (hidden or otherwise), and no pushy (or otherwise) sales pitches. There is no need to be shy or skeptical, contact Generation Imaging for a free microfilm or microfiche scanning quote today. CONTACT US

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